August 20, 2018

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Transition to Paperless Files

Over the last several years the Court began using paperless (electronic) files in Child Support (DCSS), Family Law and Traffic cases, and more recently the Court expanded its use of paperless files to include Misdemeanor, Small Claims and Unlawful Detainer cases.

On April 23, 2018, the Court plans to implement a new case management system. The new system allows the Court continue its use of paperless files and to begin using paperless files in additional case types. The attached chart summarizes the Court’s current and future use of paperless files.

Please note the following information regarding paperless files:

  • Electronic files constitute the official record of the Court. 
  • Electronic files, including court records, may be viewed without cost on public access computer terminals located inside the courthouses. 
    • Note – some records are confidential and may only be viewed by certain persons or agencies.
  • As of 4/23/18, the Court will provide remote online access to electronic court records to the Court’s justice partners in criminal cases.  Justice partners include the District Attorney, Public Defender, court-appointed counsel (including conflict firms provided legal representation to indigent defendants), retained counsel and Probation. 
  • The Court plans to provide remote access to Civil files in the future.
  • E-filing will be available in certain case types on April 23, 2018.  
  • The Court intends to require mandatory e-filing in Civil, Probate and Family Law cases on January 1, 2019.

For more information, please review individual case types in the attached chart and check this notice regularly for future updates.

ELECTRONIC FILINGS CHART

Case Type Notes Status E-Filing
Child Support (DCSS), Family Law Court currently maintains electronic records in Child Support cases filed after August 2013 and in Family Law cases filed after April 2014.Paternity cases, except for the judgments, are confidential. Please see note above re confidential records. Implemented Available on 4/23/18. Mandatory on 1/1/19
Civil – Small Claims Court currently maintains electronic records in cases filed after January 2017. Implemented Available on 4/23/18
Civil – Unlawful Detainer Court currently maintains electronic records cases filed after January 2017. Implemented Available on 4/23/18. Mandatory on 1/1/19
Traffic Court currently maintains electronic records in cases filed after December 2014. Implemented Available on 4/23/18
Civil – Limited and Unlimited Documents filed on or after April 23, 2018, will be maintained electronically. Documents filed, including e-filed documents, prior to April 23, 2018, will continue to be maintained in paper files. Effective 4/23/18 Currently available. Mandatory -1/1/19
Probate Documents filed on or after April 23, 2018, will be maintained electronically. Documents filed, including e-filed documents, prior to April 23, 2018, will continue to be maintained in paper files. Effective 4/23/18 Currently available. Mandatory 1/1/19
Criminal - Felonies A limited number of existing felony cases are maintained in electronic format. Paper files will continue to be used in felony cases filed prior to April 23, 2018. Documents filed in cases initiated on or after April 23, 2018, will be maintained electronically. Effective 4/23/18 Available on 4/23/18
Criminal - Misdemeanors Court currently maintains electronic records in cases filed after January 2016. Implemented Available on 4/23/18
Juvenile - Delinquency Date for transition to paperless files for juvenile delinquency cases to be determined. Delinquency cases are confidential. Please see note above re confidential records. Pending Pending
Juvenile – Dependency Date for transition to paperless files for juvenile dependency cases to be determined. Dependency cases are confidential. Please see note above re confidential records. Pending Pending
Mental Health Date for transition to paperless files for juvenile mental health cases to be determined. Mental health cases are confidential. Please see note above re confidential records. Pending Pending
Last updated: April 06, 2018 12:01 PM