January 19, 2017

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Archived Request for Proposals

Microfiche Digital Conversion Project, RFP 1314-MDC0314

The Superior Court of California, County of Stanislaus (Court) has stopped producing microfiche/microfilm; however, the Court still uses its old microfiche sheets to locate cases filed with the Court. This projects aims to convert the microfiche sheets and microfilm rolls into digital format.

The Court is seeking a vendor that can provide an innovative solution. The Court seeks a vendor that can propose a solution that will provide a cost-effective means of digitizing the Court’s inventory while maintaining quality and ease of use for the end-user. The Court intends to digitize its Index Sheets, then microfilm reels and finish with the microfiche sheets.

It is the intent of the Court to enter into a contract with a single vendor. The selected vendor will perform the specified conversion starting with the microfilm rolls until completed or until funds have been exhausted. It is the Court’s intent to enter into an agreement that allows for two (2) one-year option terms beyond an initial two-year term (for a potential term of four (4) years) to allow for the vendor to continue service should money become available in subsequent years.

Questions regarding the RFP should be submitted in writing to the Court via buyer@stanct.org, no later than April 4, 2014.

Proposals are due no later than 4:00 p.m. (PST) on April 16, 2014.

For current key dates and events, please see below:

EVENT DATE
RFP issued March 28, 2014
Deadline for questions April 4, 2014
Questions and answers posted April 11, 2014
Latest date and time proposal may be submitted April 16, 2014 at 4:00 p.m. (PST)
Initial Evaluation 4/17 - 4/18
Initial Ranking Posted April 21, 2014
Latest date and time for samples to be received April 25, 2014
Public opening of cost portion of proposals April 29, 2014 at 3:30 p.m. (PST)
Notice of Intent to Award April 30, 2014
Negotiations and execution of contract (estimate only) May 1, 2014
Contract start date (estimate only) May 12, 2014
Contract end date (estimate only) May 11, 2016

Further details regarding solicitation and requirements are set forth in RFP No. 1314-MDC0314, Website Implementation Services Project and the related documents below:

  • Request for Proposal - CORRECTED: PDF (Corrected RFP number on cover page).
  • Attachment 1: Administrative Rules - PDF
  • Attachment 2: Court Standard Agreement - DOC | PDF
  • Attachment 3: Acceptance of Standard Agreement - PDF
  • Attachment 4: Payee Data Record - PDF
  • Attachment 5: General Certifications Form - PDF
  • Attachment 6: Bid Form - PDF
  • Questions and Answers: PDF

  

Temporary Staffing Services, RFP No. 1314-TSS0813

The Superior Court of California, County of Stanislaus (Court) sought to identify and retain a primary, qualified temporary staffing agency to expeditiously supply the Court with high-quality, cost-effective, clerfical temporary employees.

  • Request for Proposals - DOC | PDF
  • Attachment 1: Administrative Rules Governing RFPs - DOC | PDF
  • Attachment 2: Master Agreement - DOC | PDF
  • Attachment 2 - Form C: Sample Work Order Template - PDF
  • Attachment 3: Proposer's Acceptance of Master Agreement Terms and Conditions - DOC | PDF
  • Attachment 4: Payee Data Record Form - PDF
  • Attachment 5: Darfur Contracting Act Certification - DOC | PDF
  • Attachment 6: Iran Contracting Act Certification - DOC | PDF
  • Attachment 7: Conflict of Interest Certification - DOC | PDF
  • Attachment 8: Pricing Form - DOC | PDF
  • Questions and Answers - PDF
  • Notice of Intent-to-Award: PDF
  • Notice of Award: PDF

 

Training Tracking System, RFP No. 1314-TTS0913

THIS SOLICITATION HAS BEEN CANCELED. Bids came in over budget. The Court will be re-evaluating its needs.

The Superior Court of California, County of Stanislaus (Court) seeks to identify a qualified bidder to provide a hosted or non-hosted training tracking system, including the software solution, migration of existing Court data into the new system and technical support. A more complete description of the solution and services sought is provided in the RFP document below:

  • Request for Proposals - DOC | PDF

 

Restraint Chair Upholstery Project, IFB No. 1314-RCU1013

THIS SOLICITATION HAS BEEN CANCELED. No vendors appeared for the mandatory project review, so the solicition has been canceled.

The Superior Court of California, County of Stanislaus (Court) is soliciting bids from firms that are able to provide Upholstery services. Bids must address all of the services described in this IFB, including those terms in the referenced exhibits.

The Court intends to make a single agreement award to the responsive and responsible firm offering the lowest bid. This IFB is open to all eligible firms and/or individuals that meet the qualification requirements.

Questions regarding the RFP should be submitted in writing to the Court via buyer@stanct.org.

  • Invitation for Bid -PDF

 

SAN Project, RFP No. 1314-SAN0713

The Superior Court of California, County of Stanislaus (Court) is soliciting proposals from experienced and qualified firms to provide and install new Storage Area Network (SAN) solutions.

Further details regarding solicitation and requirements are set forth in RFP No. 1314-SAN0713, SAN Project and the related documents below:

    • Request for Proposals - DOC | PDF
    • Attachment 1: Administrative Rules Governing RFPs (IT Goods and Services) - DOC | PDF
    • Attachment 2: General Terms and Conditions - DOC | PDF
    • Attachment 3: Proposer's Acceptance of Terms and Conditions - DOC | PDF
    • Attachment 4: Proposer Certification Form - DOC | PDF
    • Attachment 5: Statement of Work/Requirements - DOC | PDF
    • Attachment 6: Pricing Schedule - DOC | PDF
    • Attachment 7: Darfur Contracting Act Certification - DOC | PDF
    • Attachment 8: Payee Data Record Form - PDF
    • Questions and Answers: PDF
    • Confidential Disclosure Agreement: PDF
    • Addendum 1: PDF
    • Notice of Intent to Award: PDF
    • Notice of Award: PDF

 

Courthouse Painting Project, IFB No. 1314-CPP0913

The Superior Court of California, County of Stanislaus (Court) is soliciting bids from firms that are able to provide Interior Painting services. Bids must address all of the services described in section F of this IFB, entitled "Scope of Work", including those terms in the referenced exhibits.

Further details regarding solicitation and requirements are set forth in IFB No. 1314-CPP0913, Courthouse Painting Project and the related documents below:

  • Invitation for Bid COVER SHEET CORRECTED - PDF
  • Attachment 1: Administrative Rules - PDF
  • Attachment 2: Court Standard Agreement - DOC
  • Standard Agreement Attachment 2 - PDF
  • Attachment 3: Acceptance of Terms - DOC
  • Attachment 4: Bid Form REVISED - DOC
  • Attachment 5: Required Attachment Checklist - DOC
  • Attachment 6: Bid Evaluation Form - DOC
  • Attachment 7: Client References - DOC
  • Attachment 8: Darfur Contracting Act - DOC
  • Attachment 9: Payee Data Record - PDF
  • Attachment 10: Conflict of Interest - DOC
  • Walkthrough Sign-in Sheet: PDF
  • Addendum 1: PDF
  • Questions and Answers: PDF
  • Notice of Intent to Award: PDF
  • Notice of Award: PDF

 

Stanislaus Civil E-Filing Project, RFP No. 1314-EFILE0813

The Superior Court of California, County of Stanislaus (Court) seeks to expand its ability to serve the public by giving civil litigants the ability to file documents electronically. The Court is issuing this Request for Proposal ("RFP") to find an Electronic Filing Service Provider ("EFSP") for General Civil cases.

Further details regarding solicitation and requirements are set forth in RFP No. 1314-EFILE0813, Stanislaus Civil E-Filing Project and the related documents below:

    • Request for Proposals - DOC | PDF
    • Attachment 1: Administrative Rules Governing RFPs - DOC | PDF
    • Attachment 2: General Terms and Conditions - DOC | PDF
    • Attachment 3: Proposer's Acceptance of Terms and Conditions - DOC | PDF
    • Attachment 4: Proposer Certification - DOC | PDF
    • Attachment 5: Statement of Work/Requirements - DOC | PDF
    • Attachment 6: Pricing Schedule - DOC | PDF
    • Attachment 7: Darfur Contracting Act Certification - DOC | PDF
    • Attachment 8: Payee Data Record - PDF
    • Attachment 9: Additional Certifications - DOC | PDF
    • Questions and Answers: PDF
    • Addendum 1: PDF
    • Addendum 2: PDF
    • Notice of Intent to Award: PDF
    • Notice of Award: PDF

 

Website Implementation Services Project, RFP 1314-WIS1113

The Superior Court of California, County of Stanislaus (JBE) is currently seeking a single qualified web development person or entity to install html templates, deploy all Cascading Style Sheets (CSS), migrate existing content and successfully re-launch its website.

IMPORTANT: The scope of work outlined in this RFP pertains to the technical installation of html templates, CSS and .JS files, plus migration of legacy content.

 

THIS IS NOT A REDESIGN OR WEB GRAPHIC DESIGN PROJECT.

Questions regarding the RFP should be submitted in writing to the Court via buyer@stanct.org, no later than December 13, 2013.

Proposals are due no later than 12:00 noon (PST) on January 3, 2013.

For current key dates and events, please see below:

EVENT DATE
RFP issued November 25, 2013
Pre-Proposal Phone Conference 1:30 p.m. (PST) on December 6, 2013
Deadline for questions December 13, 2013
Questions and answers posted December 20, 2013
Latest date and time proposal may be submitted 12:00 noon (PST) on January 3, 2014
Public opening of cost portion of proposals 3:00 p.m. (PST) on January 22, 2014
Notice of Intent to Award (estimate only) January 23, 2014
Contract start date (estimate only) As soon as possible, but no later than February 8, 2014.
Contract end date May 30, 2014

Further details regarding solicitation and requirements are set forth in RFP No. 1314-WIS1113, Website Implementation Services Project and the related documents below:

  • Request for Proposal: PDF
  • Attachment 1: Administrative Rules - PDF
  • Attachment 2: Court Standard Agreement - DOC | PDF
  • Attachment 3: Acceptance of Standard Agreement - PDF
  • Attachment 4: Darfur Contracting Certification - PDF
  • Attachment 5: Payee Data Record - PDF
  • Attachment 6: Pricing Information and Conditions - PDF
  • Attachment 7: Pricing Proposal Template - XLS
  • Attachment 8: Additional Certifications - PDF
  • Attachment 9: Trial Court Website Redesign Resources - PDF 
  • Mandatory Pre-Proposal Conference Attendee List - PDF 
  • Questions and Answers: PDF 
  • Final Scores: PDF 
  • Notice of Intent to Award: PDF 
  • Notice of Award: PDF

 

Courtroom Public Address System Upgrade Project, IFB 1314-CPA0114

The Superior Court of California, County of Stanislaus (Court) is replacing the audio system in nine (9) courtrooms. The overall system design will be coordinated by the Court and is further defined in the Section 2.0, Description of Goods and Services. The vendor will be responsible for all components, hardware, cables, terminations, connectors and any other part(s) needed to make this a complete and functional system.

The purpose of this Invitation for Bids (IFB) is to obtain a qualified contractor to design, provide and install an audio system for courtroom departments: 1, 2, 3, 4, 5, 6, 7, 10, 11 and 14 (9 total courtrooms). These courtroom departments are located at the Court’s main courthouse, 800 11th Street, Modesto, California. The contractor must have at least five (5) years of experience with A/V design and build, audio integration and calibration and IR emitter systems.

The Court expects the services described in this IFB to be performed in a fashion that does not impact Court operations. This may include performing services after hours and/or on weekends.

The Court expects the selected vendor to be able to perform maintenance services and requests that vendors supply hourly rates for these services, as well as for services of additional work not included on plans or specifications within this IFB. The initial term will run through June 30, 2014 and the hourly rates quoted are expected to be valid through this date. The option-1 term is expected to be July 1, 2014 through June 30, 2015 and the option-2 term is expected to be July 1, 2015 through June 30, 2016.

Questions regarding the IFB should be submitted in writing to the Court via buyer@stanct.org, no later than January 24, 2014.

Proposals are due no later than 4:00 p.m. (PST) on February 7, 2014.

For current key dates and events, please see below:

EVENT DATE
IFB issued January 3, 2014
Pre-proposal Conference/Walk-through 10:00 a.m. PST on January 20, 2014
Deadline for questions January 24, 2014
Questions and answers posted January 31, 2014
Latest date and time proposal may be submitted 4:00 p.m. PST on February 7, 2014
Public opening of cost portion of proposals 3:00 p.m. PST on February 13, 2014
Notice of Intent to Award (estimate only) February 19, 2014
Negotiations and execution of contract (estimate only) February 20 – February 28
Contract start date (estimate only) March 1, 2014
Contract end date May 31, 2014

Further details regarding solicitation and requirements are set forth in IFB No. 1314-CPA0114, Courtroom Public Address System Upgrade and the related documents below:

  • Invitation for Bids: PDF
  • Attachment 1: Administrative Rules - PDF
  • Attachment 2: Court Standard Agreement - PDF
  • Attachment 3: Acceptance of Standard Agreement - PDF
  • Attachment 4: Payee Data Record - PDF
  • Attachment 5: Additional Certifications - PDF
  • Attachment 6: Pricing Template - PDF
  • Attachment 7: Bid Evaluation Form - PDF
  • Questions and Answers: PDF
  • Mandatory Walk-Through Attendee List: PDF
  • Notice of Intent to Award: PDF
  • Notice of Award: PDF

 

Civil A/V Project, IFB No. 1314-CAV0114

THIS SOLICITATION HAS BEEN CANCELED. No bids were submitted in accordance with IFB No. 1314-CAV0114.

The Superior Court of California, County of Stanislaus (Court) is located in Modesto. The Technology department of the Court manages the audio-visual technical infrastructure and systems for the Court.

Integrated audio-visual (AV) systems and equipment exist at the civil branch, located at 801 10th Street, Modesto, in the Clerks’ Office and departments 21, 22, 23 and 24.

The AV systems in the courtroom are used to provide audio reinforcement and video display for the public hearings and oral arguments, assistive listening for the hearing impaired, audio and video teleconferencing for remote presentation, courtroom recording and some ancillary court functions.

The purpose of this invitation for bids (IFB) is to select one vendor to provide and install an audio-visual solution that will update the AV system in Department 22. The system shall function similarly to the systems currently in departments 21, 23 and 24.

The Court expects the services described in this IFB to be performed in a fashion that does not impact court operations. This may include performing services after hours and/or on weekends.

The Court expects the selected vendor to be able to perform maintenance services and requests that vendors supply hourly rates for these services, as well as for services of additional work not included on plans or specifications within this IFB. The initial term will run through June 30, 2014 and the hourly rates quoted are expected to be valid through this date. The option-1 term is expected to be July 1, 2014 through June 30, 2015 and the option-2 term is expected to be July 1, 2015 through June 30, 2016.

Questions regarding the IFB should be submitted in writing to the Court via buyer@stanct.org, no later than January 24, 2014.

Proposals are due no later than 4:00 p.m. (PST) on February 7, 2014.

For current key dates and events, please see below:

EVENT DATE
RFP issued January 9, 2014
Pre-proposal Conference/Walk-through 3:00 p.m. PST on January 20, 2014
Deadline for questions January 24, 2014
Questions and answers posted January 31, 2014
Latest date and time proposal may be submitted 4:00 p.m. PST on February 7, 2014
Public opening of cost portion of proposals 3:00 p.m. PST on February 14, 2014
Notice of Intent to Award (estimate only) February 19, 2014
Negotiations and execution of contract (estimate only) February 20 – February 28
Contract start date (estimate only) March 1, 2014
Contract end date (estimate only) May 31, 2014

Further details regarding solicitation and requirements are set forth in IFB No. 1314-CAV0114, Civil A/V Project and the related documents below:

  • Invitation for Bids: PDF
  • Questions and Answers: PDF
  • Mandatory Walk-Through Attendee List: PDF

JANITORIAL SERVICES- RFP 15165004

 PLEASE NOTE:  Intent To Award notification is now available

 

The Superior Court of California, County of Stanislaus (Court) is issuing this Request for Proposal (RFP) to provide the court with competitive bids for janitorial services our Main Courthouse, Juvenile, Traffic, Turlock and Department 26 court facilities. The Court is requesting proposals from qualified proposers with expertise in providing janitorial services to large organizations.

 

The Court intends to make a single agreement award to a responsive and responsible firm according to the criterion in the RFP document.  This RFP is open to all eligible firms and/or individuals that meet the qualification requirements.

 

Questions regarding this RFP should be submitted via writing to the Court via buyer@stanct.org, no later than June 3, 2016.

 

Proposals are due no later than 4:00 p.m. (PST) on June 10, 2016.

Further details regarding the solicitation and requirements are set forth in RFP1516004, Janitorial Services and the related documents below:

  • Janitorial Services RFP Package - RFP 15165004 - PDF
  • Attachment 1: Administrative Rules Governing RFPS - PDF
  • Attachment 2: Standard Agreement - PDF
  • Attachment 3: Supplemental Terms and Conditions - PDF
  • Attachment 4: Acceptance of Terms and Conditions - PDF
  • Attachment 5: General Certifications Form - PDF
  • Attachment 6: Client References - PDF
  • Attachment 7: Darfur Contacting Act Certification - PDF
  • Attachment 8: Payee Data Record - PDF
  • Attachment 9: Statement of Work - PDF
  • Attachment 10: Example of Certified Payroll - PDF
  • Approximate Floor Plans - PDF
  • Questions and Answers to this RFP - PDF
  • Prevailing Wage Determination - PDf
  • Intent to Award - PDF

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CANCELED - MICROFICHE PROJECT - RFP1516006 - CANCELED


The Superior Court of California, County of Stanislaus (Court) has stopped producing microfiche.  The Court, however, has an inventory of approximately 187 microfiche sheets containing case indexes, as well as approximately 116,000 microfiche sheets containing case files.  The Court uses the microfiche sheets containing the case indexes to locate case file information, which helps the Court locate the case file.  This project aims to convert these microfiche sheets into portable document format (PDF), to be consumed by the Court’s document management system (DMS), with the microfiche sheets containing the case indexes converted into a digital database.

It is the intent of the Court to enter into a 3-year contract, with two one-year extension options (for a potential total of 5 years), with a single vendor that establishes a per image cost for the two categories of images for the life of the contract.  As funds become available, the Court will issue purchase orders under the contract, as the Court is committed to completing this project as soon as possible. 

Questions regarding this RFP should be submitted via writing to the Court via buyer@stanct.org, no later than May 3, 2016.

Proposals are due no later than 4:00 p.m. (PST) on May 20, 2016.

Further details regarding the solicitation and requirements are set forth in RFP1516006, Microfiche Project and the related documents below:

  • Microfiche Project RFP Package - RFP 15165005 - PDF
  • Attachment 1: Administrative Rules Governing RFPS - DOC
  • Attachment 2: Master Agreement - DOC
  • Attachment 3: Acceptance of Terms and Conditions - DOC
  • Attachment 4: General Certifications - DOC
  • Attachment 5: Intentionally left blank
  • Attachment 6: Payee Data Record Form - DOC
  • Attachment 7: DVBE Bidder Declaration - DOC
  • Attachment 8: DVBE Declaration - DOC
  • Attachment 9: Superior Court Case Index Sample - PDF
  • Attachment 10: Municipal Court Case Index Sample - PDF
  • Amendment 1 (includes Q&As) - PDF
  • Microfiche Image - JPEG
  • Delay Notice- PDF
  • Amendment 2 - PDF
  • Initial Evaluation Results - PDF
  • Sample Evaluation Results - PDF
  • Cancelation Notice- PDF

 

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JURY SUMMONS PRINTING AND MAILING SERVICES-RFP 15165005

 
The Superior Court of California, County of Stanislaus, hereinafter referred to as “Court”, has a need for a Contractor to print, process and mail the Court Jury Summons as described herein. Services are to be provided initially for 1 year and allowing the opportunity for two 1 year options to extend. The printing and mailing of the Jury Summons is an essential and important Court responsibility. Therefore, it is critical that the Contractor perform the work described in an accurate and timely manner.

 

The Court intends to make a single agreement award to a responsive and responsible firm according to the criterion in the RFP document.  This RFP is open to all eligible firms and/or individuals that meet the qualification requirements.

Questions regarding this RFP should be submitted via writing to the Court via buyer@stanct.org, no later than April 25, 2016.

Proposals are due no later than 4:00 p.m. (PST) on May 6, 2016.

 

For current key dates and events, please see below:

EVENT DATE
RFP issued April 06,2016
Deadline for Questions April 25,2016 4:00 PM
Questions and answers posted April 29,2016

Latest date and time proposals may be submitted

May 06, 2016 4:00 P.M. PST
   
   
Notice of Intent to Award (estimate only) May 10, 2016
Execution of contract (estimate only) July 01, 2016
   
   
   

Further details regarding solicitation and requirements are set forth in RFP 15165005, Jury Summons Printing and Mailing Services and the related documents below:

  • Jury Summons Printing and Mailing Services - RFP 15165005 - RFP
  • Attachment 1: Administrative Rules Governing RFPS - PDF
  • Attachment 2: Standard Agreement - PDF
  • Attachment 3: Acceptance of Terms and Conditions - PDF
  • Attachment 4: Client References - PDF
  • Attachment 5: Payee Data Record  - PDF
  • Attachment 6: Darfur Contracting Act Certification - PDF
  • Attachment 7: Statement of Work - PDF
  • Attachment 8: Jury Summons Sample - PDF
  • Attachment 9: Jury Summons Mailing Envelope - PDF
  • Attachment 10: Jury Summons Return Envelope- PDF
  • Answers to RFP Questions - PDF
  • Electronic Data Sample PDF
  • Jury Summons Printing and Mailing Services - RFP 15165005 Addendum PDF
  • Addendum 1 PDF
  • Notice of Intent to Award PDF

 

 

If you are interested in conducting business with the Court, please email buyer@stanct.org with your contact information.

PERIMETER AND LOBBY SECURITY -RFP 15165003

 
 The Superior Court of California, County of Stanislaus (Court) is seeking proposals from highly qualified candidates to provide (1) armed and (1) unarmed security guards to provide entrance security screening services and perimeter security at our Turlock court.

The Court intends to make a single agreement award to the responsive and responsible firm offering the lowest cost proposal.  This RFP is open to all eligible firms and/or individuals that meet the qualification requirements.

Questions regarding this RFP should be submitted via writing to the Court via buyer@stanct.org, no later than December 15, 2015.

Proposals are due no later than 4:00 p.m. (PST) on December 18, 2015.

 

For current key dates and events, please see below:

EVENT DATE
RFP issued December 8. 2015
Deadline for Questions December 15,  2015 4:00 PM
Questions and answers posted December 16,  2015

Latest date and time proposals may be submitted

 

December 18, 2015 4:00 P.M. PST
   
Evaluation of proposals (estimate only) December 21, 2015
Public opening of cost portion of proposals December 21, 2015 2:00 PM
Notice of Intent to Award (estimate only) December 22, 2015
Negotiations and execution of contract (estimate only) December 28, 2015
Contract start date (estimate only) January 4, 2016
Contract end date (estimate only) June 30, 2016

Further details regarding solicitation and requirements are set forth in RFP 15165003, Perimeter and Lobby Security and the related documents below:

  • Perimeter and Lobby Security - RFP 15165003 - PDF
  • Attachment 1: Administrative Rules Governing RFPS - PDF
  • Attachment 2: Standard Agreement - PDF
  • Attachment 3: Acceptance of Terms and Conditions - PDF
  • Attachment 4: Payee Data Record - PDF
  • Attachment 5: Client References - PDF
  • Attachment 6: Darfur Contracting Act Certification - PDF
  • Attachment 7: Statment of Work - PDF
  • Answer to Questions Regarding RFP 15165003- PDF
  • Notice of Intent to Award - PDF

 

 

Last updated: December 16, 2016 2:19 PM